Gestion des étudiants : Stage au travail

Organismes demandeurs (GCOD)

Sommaire :

Le Stage en Milieu de Travail ou SMT est disponible seulement lorsque vous utilisez la Fiche de stages individuels. Un étudiant dans un groupe ne peut être identifié comme un employé.

La fonction Stage en Milieu de Travail ou SMT est utilisée pour identifier qu'un étudiant est également un employé de l'organisation ou de l'organisme de santé. Par exemple, une infirmière auxiliaire qui est également étudiante en sciences infirmières peut être identifiée dans HSPnet comme une employée. Cette fonction passe outre nos règles de confidentialité, divulgue immédiatement le nom de l'étudiant et l'identifie clairement comme un employé dans la boîte de réception/de sortie de HSPnet. Les organismes destinataires peuvent également trouver ce document utile pour comprendre le fonctionnement de cette fonction, afin que les employés de leur organisation soient clairement identifiés dans la base de données.

Généralités :

La nécessité d'un placement sur le lieu de travail n'est pas une exigence courante. Les cases à cocher PAW n'apparaissent que lorsque le programme est autorisé à utiliser cette fonction. Si un programme et un cours sont désignés pour utiliser le placement en entreprise et si la case à cocher du placement en entreprise est activée dans l'écran Détails d'une demande de placement, cette demande apparaîtra aux agences de placement et aux agences d'accueil sous la forme suivante : « Placement en entreprise » :

Instructions pour les organismes demandeurs:

Activez la fonction : Stage en Milieu de Travail ou SMT dans la Maintenance du programme.

Cliquez sur :

Maintenance/Configuration
Programmes

3. Cliquez sur l'icône d'édition pour ouvrir l'écran d'édition du programme.

4. Cliquez pour cocher la case en face de « Utiliser l'option de placement au travail » : « Utiliser l'option de placement au travail »

5. Enregistrez les modifications en cliquant sur le crochet vert .

Placement Requests - (PA) - Placements at Work (PAW)

Placing Agency Related Guide (PARG)

NOTE - The PAW Feature is only available to use for individual student placements with Individual Worksheets. A student in a group placement on a Group Worksheet cannot be identified as an employee with PAW.

Summary:
The Placements at Work (PAW) feature is used by various programs to identify that a student is also an employee of the organization or health authority. As an example - a Licensed Practical Nurse staff, who is also a Bachelor of Science in Nursing student can be identified in HSPnet as an employee. This feature overrides our Privacy rules, releases the student’s name immediately, and clearly identifies the student as an Employee in the HSPnet Inbox/Outbox.Receiving Agencies may also find this document useful in understanding how this feature works, so the employees of their organization are clearly identified in the database.

Background:

The need for Placement at Work is not a common requirement. PAW check boxes only appear when the Program is enabled to use this feature. If a Program and Course are designated to use PAW, and if the PAW checkbox is enabled in the Details screen for a placement request, then that request will appear to both Placing and Receiving agencies as:

Instructions for Placing Agencies:

Turn on the feature: Placements at Work (PAW) in Program Maintenance. Click: Maintenance/Setup/Lookup. Programs.
3. Click the edit icon to open the Program edit screen.
Click to place a check mark in the box in front of: "Use Placements at Work Option" Save the changes with the green check mark.
In Cohorts, enable the Course to use Placements At Work. In Cohort Maintenance, click the pencil icon to edit the Course.
7. Click to place a check mark in front of: Use Placements at Work. 8. Click the green check mark to save the changes.
Assign the Student on the assignment worksheet. A student must be assigned to the request before the Placement At Work feature can be used, because the Placement At Work tool will automatically release the student's name, when the placement request is sent. Individual Worksheet requests are initially created with no student assigned. A student must therefore be temporarily assigned in the Individual Worksheet Assignment screen first.
*Enable the Placements At Work* Checkbox in the details icon on the students tab.** When the student is temporarily assigned: In the outbox, open the Placement Request details icon. Select: the Students tab. Click to place a check mark in the box in front of Placement at Work. Click to un-check the box: Hide Student Name.This can be done at any point before you confirm the placement in order for the receiving agency to see the student name (otherwise it will only say Placement At Work -- until the placement request is confirmed and the student is assigned and finalized. You must select a reason from the drop down list for releasing the name prior to confirming the placement request. You must add comments if Other is the reason selected. Save the changes with the green check mark.
Receiving Agency View In this example the status of the placement request is accepted by the agency. In this example, when the status of the placement request is changed to confirmed, the screen remains as is displayed here.

Other things to keep in mind when using Placements at Work:

If you later disable the PAW checkbox, the hide student name checkbox will automatically be reset and the student's name withheld.
If you unassign a student from a PAW placement, the PAW checkbox will automatically be disabled.
All split destinations added to a PAW placement will also be designated as PAW, and the Student name will automatically be visible to the split destinations as well.

We hope you enjoy the new Placements at Work feature. Please send us a Feedback message to share your comments and suggestions, or at any time if you need assistance with this or any feature of HSPnet.